The Apache Software Foundation
Apache Incubator

Incubator Chair Guide

Adding a new PMC member

For a new PMC member being voted in, follow the standard procedure. For an ASF Member exercising their prerogative to join the IPMC by request, the only change in procedure is to alter the text of the NOTICE sent to the Board:

To: board at apache.org
CC: private at incubator.apache.org
Subject: [NOTICE] Jane Doe for Incubator PMC
Body: 

Apache Member Jane Doe has requested to join the Incubator PMC.
        

After the NOTICE period expires, a welcome message should be sent to the new IPMC member.

Welcome to the Apache Incubator Project.

Here is some information to get you started as a PMC member.

 - please subscribe to the incubator mailing lists:
    - general-subscribe at incubator.apache.org
    - private-subscribe at incubator.apache.org
    - cvs-subscribe at incubator.apache.org
     
 - the base incubator URL is http://svn.apache.org/incubator
 
 - all the public information, rules and policies about the
   Apache Incubator is in
   https://svn.apache.org/repos/asf/incubator/public/trunk/, 
   and thus published on http://incubator.apache.org/

 - http://people.apache.org/committers-by-project.html#incubator-pmc
   lists all PMC members. This is periodically regenerated from
   https://svn.apache.org/repos/private/committers/board/committee-info.txt.

 - the Incubator website is maintained and published according to the
   instructions at http://incubator.apache.org/guides/website.html
   
 - status documents about Incubating projects are under 
   incubator/public/trunk/content/project/ directory; 
   please keep the ones you are mentoring updated

 - all committers on all incubating projects have access to
   the 'incubator/public' repository, so they can
   participate in the general Incubator Project as committers

 - please read our work documents under 
   incubator/public/trunk/content/incubation/
   for more information about the incubation process; they are
   published under http://incubator.apache.org/incubation/

Thanks for helping us!

Board Report

The Incubator reports monthly to the Apache Board of Directors. The report itself is the collaborative effort of many Incubator contributors, but the Chair is ultimately responsible for ensuring that it is filed.

The Board appreciates receiving the IPMC report:

  • on time
  • in a consistent format
  • with an accurate summary of the state of the reporting podlings

The "runbook" for managing the preparation of the report is implemented as a script which prints out documentation, instructions, literal commands, due dates, etc:

Many of the tasks documented in the runbook may be attended to by either the Chair or a designee such as a "Report Manager", but it's the Chair who is accountable for overseeing the process.