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Adding New Incubator PMC Members

For a new PMC member being voted in, follow the standard procedure.

For an ASF Member exercising their prerogative to join the IPMC by request, the only change in procedure is to alter the text of the NOTICE sent to the Board:

To: board at
CC: private at
Subject: [NOTICE] *Jane Doe* for Incubator PMC

Apache Member *Jane Doe* has requested to join the Incubator PMC.

After the NOTICE period expires, a welcome message should be sent to the new IPMC member.

Welcome to the Apache Incubator Project.

Here is some information to get you started as a PMC member.

please subscribe to the incubator mailing lists:
- general-subscribe at
- private-subscribe at
- cvs-subscribe at

You may find it useful to use to manage your subscriptions

- the base incubator SVN URL is

- all the public information, rules and policies about the
Apache Incubator is in,
and thus published on

lists all PMC members. This is periodically regenerated from

- the Incubator website is maintained and published according to the
instructions at

- status documents about Incubating projects are under
incubator/public/trunk/content/project/ directory;
please keep the ones you are mentoring updated

- all committers on all incubating projects have access to
the 'incubator/public' repository, so they can
participate in the general Incubator Project as committers

- please read our work documents; they are
published under

Thanks for helping us!

Board Report

The Incubator reports monthly to the Apache Board of Directors. The report itself is the collaborative effort of many Incubator contributors, but the Chair is ultimately responsible for ensuring that it is filed.

The Board appreciates receiving the IPMC report:

  • on time

  • in a consistent format

  • with an accurate summary of the state of the reporting podlings

The "runbook" for managing the preparation of the report is implemented as a script which prints out documentation, instructions, literal commands, due dates, etc in

Many of the tasks documented in the runbook may be attended to by either the Chair or a designee such as a "Report Manager", but it’s the Chair who is accountable for overseeing the process.