Reproduced below is the text of the ASF Board resolution that was adopted in July 2005 which pertains to mailing lists:
WHEREAS, Project Management Committees (PMCs) within The Apache Software Foundation are required to conduct their normal business on public mailing lists for their project; and
WHEREAS, the Foundation provides each PMC with a private list called "pmc" for sensitive discussions for which a public discussion is prevented by statute or contractual restraints on the Foundation; and
WHEREAS, mailing list names are standardized to make it easier for project oversight and administration; and
WHEREAS, volunteers on Foundation projects frequently make the mistake of misdirecting public discussion to the "pmc" lists because the name implies a group of people rather than a type of discussion.
NOW, THEREFORE, BE IT RESOLVED, that the Infrastructure Committee be and hereby is directed to rename all "pmc" lists to private@project and to use the name "private" for all such future lists; and let it further be
RESOLVED, that all Project Management Committees within The Apache Software Foundation shall restrict their communication on private mailing lists to issues that cannot be discussed in public, such as discussion of pre-disclosure security problems, pre-agreement discussions with third parties that require confidentiality, discussion of nominees for project or Foundation membership, and personal conflicts among project personnel.